Administration Assistant

Merrifield Consultants are delighted to be partnering with an International Legal Membership Organisation to recruit an Administration Assistant to support their busy Sponsorship team.

This is a fantastic opportunity for someone who thrives on organisation, accuracy and delivering seamless administrative support.

The Administration Assistant will play a key role in ensuring the smooth delivery of sponsorship activity across a portfolio of specialist conferences. You’ll manage the logistical elements of the sponsorship process, coordinate sponsor materials and ensure all benefits are fulfilled on time. This role would suit someone who enjoys detail, deadlines and can work with autonomy.

The role:

Part Time

Hybrid (London based)

£32000 pro rata

Responsibilities

Upload completed sponsorship packs to the relevant conference websites.
Collate and process all elements for sponsor packages, including logos, descriptions, advertisements and videos.
Upload sponsor logos and weblinks to conference websites under the correct categories and in alphabetical order.
Ensure logos and adverts are accurately added to conference programmes.
Collate and send logos to production teams for conference signage and holding slides.
Approve sponsor logo and advert placements across programmes, slides and signage.
Coordinate with conference administrators and organisers to ensure signage is correct prior to shipping.
Create video presentations and provide them to conference administrators at least two weeks before each event.
Monitor exhibitor and sponsor registrations, chasing purchasers monthly to ensure completion one month prior to each conference.
Support the Sponsorship Director with additional duties as needed.

Person Specification

Comprehensive knowledge of Microsoft Excel.
Strong administrative experience.
Excellent organisational skills with the ability to manage multiple deadlines.
High level of accuracy and attention to detail.
Confident using digital platforms and uploading content to websites.
Proactive, reliable and comfortable with strong communication skills working both independently and as part of a team.
A positive, solutions focused approach and willingness to support wider team needs.

Please apply today to be considered.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.